Privacy Policy

Our Privacy Policy

Privacy Policy effective as of 11/06/18.

Purpose Of This Privacy Policy

Trip Historic takes your privacy very seriously and we want you to feel comfortable knowing what information we collect and how it is and is not used.

This Privacy Policy sets out the type of information collected by Trip Historic and governs the way in which we collect, use and store it. This Privacy Policy applies to your use of the Trip Historic website (“the Website”). It also applies to any competitions that we run (“Competition”).

By using the Website, you permit the collection and use of your personal information as outlined below. If we offer any application (“App”) to access our services we may also collect personal data in a similar manner to our Website, but the App may also allow you to use any available location services.

You should visit this page periodically to review any changes to the Privacy Policy, particularly before posting any Personal Information on the Website. This Privacy Policy is incorporated into and is subject to the Trip Historic Terms and Conditions of Use. Your use of the Website (or any App if available) and any Personal Information that you provide that we collect through your use of the Website or App are subject to this Privacy Policy and the Terms and Conditions of Use. Furthermore, if you are participating in any Competitions in respect of which we are a promoter, please note that there will also be terms and conditions that are specific to the Competition (“the Competition Rules”). This Privacy Policy is incorporated into and forms part of the Competition Rules. Any Personal Information provided as part of the Competition will be treated as set out in this Privacy Policy.

Personal Information: what is it and do I have to provide it to use the Website or to participate in a Competition?

Do I have to provide Personal information to use the Website?

Trip Historic does not operate a mandatory registration service and does not require you to enter any personal information in order to view the Website.

What is Personal Information (or Personal Data)?

Personal Information (also known under European data protection laws as personal data) means any information that could identify you as a distinct individual such as your name, home address or email address. Personal Information may also include other things such as your medical history, employment details, financial history or even your education or training. As such, we do not require you to enter any Personal Information into the Website unless you voluntarily decide to do so, such as entering your name when submitting a user comment, when setting up a user account with us or when making a request to book via our Website. We explain below how we may collect your Personal Information by other means.

Do I have to provide Personal information to participate in a Competition?

If you are entering a Competition you will need to provide Personal Information to us. The Personal information that you will need to provide is your name, email address and town and city where you live. You will also need to confirm that you are aged 18 (eighteen) years or over and are not related to any employees of the promoters, their families or anyone associated with the Competition that you are entering into. If you are selected as a winner you will then need to provide Trip Historic with some additional personal data such as your bank account details. In any publicity events you should be aware that your photograph may be taken and additional personal data collected as part of any interviews that you give.

Principles that Govern how your Personal information is Used

Trip Historic will apply the following principles when using your personal information:

  • Lawfulness, fairness and transparency. Personal information will be processed lawfully, fairly and in a transparent manner in relation to you.

  • Purpose limitation. Personal information will be collected only for specified, explicit and legitimate purposes. It will not be further processed in any manner incompatible with those purposes.

  • Data minimisation. Personal information will be adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed.

  • Accuracy. Personal information will be accurate and, where necessary, kept up to date. We will use reasonable steps to ensure that personal information which is inaccurate, having regard to the purposes for which it is processed, is erased or rectified without delay.

  • Storage limitation. Personal information will not be kept in a form which permits your identification for longer than is necessary for the purposes for which the information is processed.

  • Integrity and confidentiality. Personal information will be processed in a manner that ensures its appropriate security. This includes protection against unauthorised or unlawful processing and against accidental loss, destruction or damage. In this regard, we will use appropriate technical or organisational security measures.

  • Accountability. We are responsible for, and will demonstrate, compliance with the data protection principles.

Collection and Use of Technical Information

Each time you visit, even if you do not use a service or make a reservation on the Website (either directly or through any App) we may automatically collect certain information that relates to you but does not directly identify you. This includes your internet protocol (IP) address, your login data such as the date and time you accessed our services, the hardware, software or internet browser you use and information about your computer’s operating system such as application versions and your language settings. We may also collect information about clicks and which pages have been shown to you. If you are using a mobile device we may also collect information that identifies your mobile device, device settings and characteristics, location details and other similar system activity. While this information does not directly identify you, it is regarded as information that may indirectly identify you as if combined with other information it may then be possible to ascertain your identity.

Collection and Use of Personal Information

We may also collect information about you if you contact us or correspond with us by post, phone, email or otherwise (such as through our customer service team) through the Website or other means such as through an App (if available) where you can decide to enable us to see your location or grant access to your contact details. If you provide information or personal information about anyone else when using the Website (or an App) you must ensure they are aware that you have done so and they understand that their information will be used in accordance with this Privacy Policy. We may also receive information about you from other sources. These include business partners (such as tour operators) and other independent third parties, and any data we collect may be combined with information provided by you. This information would be used to assist tour operators to complete reservations, facilitate payments from you to tour operators or for social media if you decide to link your Trip Historic account to any social media account.

Where you enter into one of our Competitions, we will ask you to provide certain information as part of the registration process for that Competition. This information is your name, email address and town or city of residence. If you win we will ask you to provide your bank account details. Image and other Personal Information may be collected as part of publicity associated with the winners’ activities. If you provide Personal Information about anyone else as part of your submission you must ensure they are aware that you have done so and they understand that their information will be used in accordance with this Privacy Policy. Please do not provide submissions containing the personal data of anyone who does not wish to be featured in your submission. We only use your Personal Information for legitimate purposes, where it is necessary to enable us to perform our services i.e. for the performance of a contract (or in order to take steps at your request prior to entering into a contract) where it is necessary for our legitimate interests (or those of a third party) and where your interests and fundamental rights do not override those interests. We may also use your Personal Information where we need to comply with a legal or regulatory obligation.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us at info@triphistoric.com.

We do not generally collect any Special Categories of Personal Data about you (this term refers to the various categories of personal data identified by the European and other data privacy laws as requiring special treatment. Examples, includes details about your race or ethnicity, personal identity numbers, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

We do collect, use and share Aggregated Data (such as statistical or demographic data) for various purposes. Aggregated Data may be derived from your Personal Information but is not generally considered “personal data” in law if this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific webpage. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we treat the combined data as Personal Information which will be used in accordance with this Privacy Policy.

How We Use Your Personal Information

Trip Historic uses the information that you provide or that we collect to manage our business and to operate, maintain, enhance, and provide all of the features and services found on our Website (or App) as well as to track user-generated content and assist tour operators to fulfil reservations.

Browser-type related information, IP address, requested URL, referring URL, timestamp data and other automatically collected information may be used to help us diagnose problems with our server, administer the Website (and any App), and otherwise provide services to you such as providing user account facilities. In addition, we use this non personal information to perform statistical analyses of user behaviour and characteristics in order to measure interest in and use of the various areas and features of the Website (or App) and to inform advertisers (if any) of such information as well as the number of users that have been exposed to, or clicked on, their advertising banners (if any).

We may also use this data to offer customer support services, online groups or chat forums as well as to communicate with you by email, by phone or by text. We may need to provide you with security alerts or advise you on any information relating to any reservation you have made. Depending on the information you decide to provide us we may also offer marketing services to send you information about travel related products or other promotions but we will only do this when you have specifically consented to receive such information.

With regard to information collected when you enter into one of our Competitions, we will use the information collected to register you as an applicant of that Competition. Your Personal Information will be used for the purposes of administering and fulfilling the Competition and for the purposes set out in the Competition Rules. Note that your name will be credited against all uses by us of your submission. If you are a winner your Personal Information will be used to announce you as a winner of this Competition. Your Personal Information may also be used for other reasonable and related promotional purposes.

Sharing and Transfer of Personal Information

We do not sell, rent, or trade in your personal information. We do share information with others – for example where a booking request occurs we will supply your information to the relevant partner (i.e. tour operator) to use your information to facilitate any booking or reservation you decide to make through the use of our Website (or App) and to provide any confirmation of any booking or reservation. As another example, if you have entered into one of our Competitions we will disclose your information to our partners and service providers as part of administering the Competition for example your name may be provided to the judging panel or to the publicity teams, event organisers and media when the results are being announced. Please also be aware, that any personal information that you voluntarily choose to display on any publicly available portion of the Website (or App) becomes publicly available and may be collected and used by others without restriction.

We may disclose some limited user information to affiliated companies or other businesses or persons to: (1) provide website hosting, maintenance services, serve ads during your visit to the Website; (2) to promote security; (3) to conduct data analysis and create reports; (4) to offer certain functionality; and (5) to assist Trip Historic in improving the Website (or App) and creating new services and features. We require that these parties process such information in compliance with this Privacy Policy, and we authorise only a limited use of such information, and we require these parties to use reasonable confidentiality measures to protect any user information.

Trip Historic may disclose information about individual users to governmental or judicial authorities or law enforcement agencies, or to other individuals or entities in response to court orders, or other legal processes. Furthermore, we may share information in order to investigate, prevent, or take action regarding illegal activities or suspected fraud, or to enforce or apply the Trip Historic Terms and Conditions of Use and this Privacy Policy.

We reserve the right to transfer your personal information in the event of a transfer of ownership of Trip Historic or the Website, such as through an acquisition by, or merger with, another entity.

Please be aware we may transfer your personal information internationally to partners engaged in assisting us to provide the requested services to you (or who are involved in Competitions with us). On leaving our Website you will need to review the privacy policies of such third parties which will explain the use they make of your personal information.

Trip Historic will notify you when information about you may be provided to third parties in ways other than explained above, and you will have the option to prevent such information sharing.

The Website may contain links to other websites to which we have no affiliation. Trip Historic does not share your personal information with those websites and is not responsible for their privacy practices. We suggest you read the privacy policies on these websites.

Use of Cookies & Advertising

Like most websites, Trip Historic may require cookies to function properly. Cookies are small text files that reside on a user’s computer and identify you as a unique user and some of your preferences. You can find out more about cookies and how to manage or delete them by visiting www.allaboutcookies.org.

We use cookies to refine our Website and enhance your experience. We use a variety of different types of cookies. We also use third party analytics providers (who assist us in analysing user exposure to optimise the functioning of the Website) and search engine providers. Cookies we use are as follows:

Cookie Name Purpose More Information
PHP Session Used to track login status and authenticate users.
_ga Google Analytics Used to generate statistical data on how the visitor uses the web site. More Information Opt-out
_gat Google Analytics Used by Google Analytics to throttle request rate More Information Opt-out
_gid Google Analytics Used to generate statistical data on how the visitor uses the web site. More Information Opt-out
collect Google Analytics Used to send data to Google Analytics about the visitor's device and behaviour. Tracks the visitor across devices and marketing channels. More Information Opt-out

You should be aware that Trip Historic cannot control the use of cookies by third parties (including advertisers) or any information third parties may gather from their use of cookies. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to deny or accept the cookie feature; however, you should note that cookies may be necessary to provide you certain features (e.g., customised delivery of information) available on the Website. By continuing to use our Website you accept the use of cookies in this manner. Our Website may contain adverts delivered by third party advertisers. When it comes to online advertising and marketing companies we strive to only work with companies that are members of the Network Advertising Initiative (NAI) that adhere to industry standards and a code of conduct. These companies may collect non personal information to serve these advertisements in order to provide adverts likely to be of relevance. If you would like more information about this practice and to understand more about your options please visit http://www.networkadvertising.org. You have the ability to opt out of an NAI member’s behavioural advertising program by checking the box that corresponds to the company you wish to opt out from. Please be aware that opting out of an online advertising network does not mean that you will no longer receive or be subject to online advertising or marketing analysis. It means that the network from which you have opted out will no longer deliver ads tailored to your website preferences and browsing patterns.

Controlling Your Personal Information

You always have the right to review Personal Information we keep about you. You can request an overview of your Personal Information by emailing us at info@triphistoric.com. You may also contact us if you believe that the Personal Information we hold is incorrect to request that it is corrected, if you believe that we are no longer entitled to use your Personal Information (to object to its processing or restrict its processing), if you wish to request erasure of your Personal Information , if you wish to request the transfer of your Personal information or the right not to be subject to automatic decision making or if you simply have other questions about how your Personal Information is used or about this Privacy Policy. You may also close your user account at any time and all your information will be deleted.

Right of Rectification or Erasure – some specific details

You have a general right to request that we rectify any inaccurate personal information or you may edit such information in your user account. If you believe we hold incomplete information about you, please let us know. We may then collect additional information to complete any missing Personal Information. You may also request that we erase any Personal Information that we hold or restrict our use. We will comply with any such request where it is reasonable or lawful to do so and will do so in a reasonable time. If you request it we will also inform you if we have provided your Personal Information to anyone else.

No Fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time Limit to Respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Security

Your privacy is very important to us. Trip Historic uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your Personal Information. We cannot, however, ensure or warrant the security of any information, including Personal Information, you transmit to Trip Historic, and you do so at your own risk. Once we receive your transmission of information, Trip Historic makes reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards and we cannot assure you that Personal Information that we collect will never be disclosed in a manner that is inconsistent with this Privacy Policy. We limit the access to your information to those employees who need access to perform their job function such as our customer service personnel. If you have any questions about the security, please contact us at info@triphistoric.com.

You hereby acknowledge that Trip Historic is not responsible for any intercepted information sent via the Internet, and to the fullest extent permitted under applicable law, you agree that Trip Historic is not liable for any damages or claims arising out of or related to the unauthorised use of your information by third parties.

If we discover any breach of our security that may present a high risk to you to your Personal Information we will notify you and the relevant authority without undue delay. We may not notify you of any such breach if our physical, managerial and other technical safeguards defeat the purpose of any such breach and we render any Personal Information unintelligible.

Children

The Website and Trip Historic services are not directed to children, and we do not knowingly solicit information from any child under the age of 18. In the event that we become aware that personally-identifiable information of persons under the age of 18 has been submitted to, or has been exchanged through, the Website (or any App), we will use commercially reasonable efforts to disable such usage and delete such information. If you are the parent or legal guardian of a child under 18 who has submitted an entry onto the Website, please contact us at info@triphistoric.com to have that information deleted

Terms and Modifications to this Privacy Policy

Trip Historic may modify this Privacy Policy at any time. If a material change is made to this Privacy Policy and/or the way we use our users’ (including Competition entrants’) Personal Information, then we will post a prominent notice of the nature of such change on the first page of this Privacy Policy. You are responsible for reviewing this Privacy Policy periodically to ensure that you are aware of any changes to it.

Information about the Data Controller

Historvius Ltd is the data controller and responsible for your Personal Information.

Complaints

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO and would be grateful if you would contact us in the first instance.

How Long Will You Use My Personal Information For?

We will only retain your Personal Information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for Personal Information, we consider the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorised use or disclosure of your Personal Information, the purposes for which we process your Personal Information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data: see “Right of Rectification or Erasure – some specific details” for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Contact Information

If you have any questions about this Privacy Policy, the privacy practices of the Website (or any App), use of your Personal Information in relation to a Competition or if you want to exercise any of the rights that you are given under this Privacy Policy, you can contact us as info@triphistoric.com

Our full details are:

Historvius Limited
1 Theobold Court
Theobold Street
Elstree
WD6 4RN

Telephone number: 0207 920 6464

This version was last updated on 11/06/18 and historic versions can be obtained by contacting us.